Sworn Translation in Poland
Do you need a translation with legal force for the USC, a voivodeship office, NAWA, a Polish employer — or to submit a document in Ukraine? We provide sworn translations in all directions: Ukrainian ↔ Polish and Polish ↔ English/German, prepared by translators from the official register of the Polish Ministry of Justice.
Order online, courier anywhere in Poland. From 55 zł per page.
From
55 zł
per page of 1,125 characters
Turnaround
1–5 days
our own deadline
Directions
UA · PL · EN · DE
all pairs
Register
gov.pl
Ministry of Justice
What a sworn translation is and why you need one
A sworn translator in Poland is a person of public trust under the Act of 25 November 2004 on the profession of sworn translator. They are appointed by the Minister of Justice, work with an individual stamp number and bear personal responsibility for the accuracy of the translation. The register is public.
A sworn translation may be required by an authority or requested by a private recipient. Ask the office, school or employer whether it is necessary before ordering. Typical recipients:
- Civil registry offices (USC)
- Voivodeship offices (karta pobytu, permanent residence)
- NAWA (recognition of diplomas)
- ZUS, NFZ, the Tax Office
- Courts, the police, the prosecutor’s office
- Polish notaries
- Employers
The format of the certification depends on the authority and on the document. Polish sworn translators are entered in the official register maintained by the Ministry of Justice. When an authority requires a sworn translation, check its document and format requirements. A translation may be prepared in an accepted paper or electronic form under the applicable rules; do not assume that every Polish authority requires the same physical stamp or blue-ink signature.
Our directions
All language pairs
The most popular direction
Ukrainian ↔ Polish
- DRACS civil status records
- University diplomas + supplements
- School certificates
- Criminal record and medical certificates
- Employment books, driving licences
- Notarial deeds, court decisions
Emigration, business, recognition
Polish ↔ English / German
- Emigration to the USA, Canada, the UK
- A Polish diploma for Germany
- Export of goods and services
- International trade operations
Details — UA↔PL translation (in Polish) · PL↔EN/DE translation (in Polish).
Prices 2026
Rates per page and per document
The basic unit is the settlement page of 1,125 characters including spaces — the unit used in the Regulation of the Minister of Justice for orders placed by public authorities. Every started page is charged as a full page. Prices for private clients are set on the free market and depend on the language pair.
UA → PL
55 zł
per page of 1,125 characters
PL → UA
65 zł
per page of 1,125 characters
PL → EN/DE
75 zł
group I
EN/DE → PL
65 zł
group I
Fixed prices for typical documents
| Document (UA→PL) | Price |
|---|---|
| Birth certificate (short form) | 60-80 zł |
| Birth certificate (full form) | 110-130 zł |
| Marriage certificate | 75-100 zł |
| Criminal record certificate | 90-110 zł |
| Bachelor’s or master’s diploma | 120-150 zł |
| Diploma supplement | 250-400 zł |
| Employment record book | 350-600 zł |
| Driving licence | 80-110 zł |
| Vehicle registration certificate | 100-140 zł |
| ZUS certificate | 50-80 zł |
| Notarial power of attorney | 100-150 zł |
How we work
The process in 5 steps
- 1
You send a scan
By email or through the form. PDF or JPG at 300 dpi, in colour. For USC records — both sides.
- 2
We calculate the price
In reply: number of settlement pages × rate + surcharges. No hidden fees.
- 3
Payment
Bank transfer to a Polish account, BLIK, PayPal or cash on delivery.
- 4
The translator works
A translator from the register prepares the translation; some offices require it from the original. Formatting is preserved, damaged fragments are marked, and the certification is added in the form the receiving office accepts.
- 5
Delivery
You receive the number of certified paper or electronic copies agreed in your order. The sworn translator maintains the statutory register of assignments; do not assume that a separate paper copy of every translation is archived for four years.
Turnaround
Our deadlines
These are our own deadlines for preparing a translation, counted from the confirmed order and payment. They are not the processing time of any authority — a Polish office or NAWA decides its own case on its own schedule, and we cannot shorten that.
| Type | Standard | Fast | Urgent |
|---|---|---|---|
| Civil status record | 1-2 days | 1 day (+50%) | the same day (+100%) |
| Diploma + supplement | 3-5 days | 2 days | 24 hours (+100%) |
| Employment record book | 5-10 days | 3-4 days | not always possible |
| Criminal record certificate | 1-2 days | the same day | — |
Where you submit
What offices may require
Civil status records
Civil registry office (USC)
- A translator from the Ministry of Justice register
- The office may require a translation from the original, not from a copy
- Check with the office how recent the original must be
Karta pobytu, permanent residence
Voivodeship office
- Sworn translation where the office requires it for foreign-language documents
- A copy may be accepted in many cases — confirm the requirement
- The office sets any validity or format conditions
Diploma recognition
NAWA
- Apostilles for eligible Polish higher-education documents are issued by NAWA
- Separate translations of the diploma and the supplement
- Check NAWA requirements for filing and for any copies
Contract, certificates
Employer
- An employer may require a sworn translation
- A translation from a copy may be enough — confirm
Why us
Why clients choose us
Official register only
All of our translators are in the Ministry of Justice register at gov.pl/web/sprawiedliwosc. You can check.
We know the offices
Requirements differ: some offices ask for a translation “from the original”, others accept one “from a copy”, and the supplement may have to be attached to the original. We check this with you before we start.
Service in Ukrainian
Our translators and managers speak Ukrainian. You do not have to explain what DRACS or a Soviet-era format is.
Everything in one package
You can order an apostille and a translation as one package. If an office also asks for notarial certification, we arrange it separately.
Delivery in Poland
InPost parcel lockers, DPD, GLS. You do not have to travel.
A quick reply
We answer by email or through the form — usually the same working day.
Frequently asked questions
What is the difference between a sworn and a notarially certified translation? A sworn translation is made by a translator from the Ministry of Justice register. The signature and stamp are their own, and so is the personal responsibility. Notarial certification means a notary confirms that the signature is authentic. It is a separate procedure with its own notary fee and is rarely needed.
Is it better from the original or from a copy? From the original is usually the safer choice. Some offices ask for a translation “from the original” — confirm with yours before you order. For an employer, a translation from a copy may be enough.
How long is a translation valid? A sworn translation does not usually carry its own expiry date. The original document may have a limited validity set by the office that receives it — for example, a criminal record certificate. That period is not the same everywhere, so check the requirement of your office rather than relying on a general rule.
Can it be done electronically? Some translators issue electronic sworn translations using a qualified electronic signature where the receiving office accepts them. Paper may still be required for some filings — check with the office where you submit.
Packages
Ready-made sets with a discount
380 zł · package
Karta pobytu UA
- Birth certificate + translation
- Criminal record certificate + translation
- 2-3 employment certificates + translations
- 10% discount
450 zł · package
Marriage in Poland
- Birth certificate + translation
- Certificate of marital status + translation
- Passport translation (data page)
550 zł · package
Studies in Poland
- School certificate + translation
- Certificate supplement + translation
- Bachelor diploma (if any) + translation
800 zł · package
Diploma recognition
- Diploma + translation
- Supplement + translation (up to 25 pages)
- Preparation and attachment as NAWA requires
Related services
- UA↔PL translation in detail (in Polish)
- PL↔EN/DE translation (in Polish)
- Apostille of Ukrainian documents
- Apostille of Polish documents (in Polish)
- Notarial services
More — the blog on sworn translation in 2026 (in Polish).
Ready to start?
Order your translation today
Write to us by email or through the form. We usually reply the same working day. The consultation is free.
Please send:
- The document scan
- The direction (UA→PL, PL→UA, PL→EN)
- Where you submit it
- The deadline and your city
We are a private service, not a government authority.