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Apostille for a Polish university diploma through NAWA

You have finished a Polish university and want to work abroad, have your diploma recognized abroad, or continue your studies elsewhere? Using a Polish diploma abroad may require an apostille or legalization, depending on the country and the receiving institution. Before the formalities, check whether the diploma, the supplement or both need certification. For countries party to the Hague Convention, an apostille on eligible Polish higher-education documents is issued by NAWA (the National Agency for Academic Exchange). Confirm the competent authority with NAWA before submitting. For countries outside the Convention, legalization may be required; check the procedure with the competent Polish authority and the receiving institution.

Our turnkey service starts at 260 zł — from submission to the return of the document with the apostille.

From

260 zł

60 zł official fee + 200 zł service

Term

up to 60 days

after registration of a complete application; exceptionally longer

Authority

NAWA

ul. Polna 40, Warszawa

Format

online form + originals

delivery by post/courier or in person

Our services

Which diplomas we apostille

Higher-education documents we handle (authority depends on the document):

Most common

Core diplomas

  • Bachelor degree
  • Engineer degree (inżynier)
  • Master degree
  • Master engineer degree (magister inżynier)

Authority depends on the document

Academic degrees

  • Doctoral diploma
  • Doktor habilitowany diploma

Separate from the diploma

Additional documents

  • Diploma supplement
  • Postgraduate studies certificate

Where to submit

Where the diploma apostille goes

Recognition in Ukraine

In Ukraine, recognition is typically handled by the Ministry of Education and Science (MON) or university recognition commissions. An apostille and a sworn translation into Ukrainian may be required; check the requirements with the receiving institution.

Recognition in other countries

Examples of credential-evaluation bodies (requirements vary):

  • Germany — Kultusministerkonferenz (KMK), ZAB
  • Canada — World Education Services (WES)
  • USA — WES, ECE, IEE
  • United Kingdom — UK ENIC (Ecctis); check the recognition route required by the receiving institution.
  • Australia — Department of Education

Work abroad

Foreign employers may ask for a diploma apostille for:

  • Regulated professions (doctors, lawyers, architects, teachers)
  • Positions that require verification of education
  • EU Blue Card in other countries

Further studies

For a master’s or doctorate abroad, requirements depend on the country and the institution — you may need certification of the diploma, the supplement, or both.

Corporate needs

A Polish company is moving you to a foreign branch — they may need your diploma with an apostille.

PRICES

Official fees and our prices

Diploma

260 zł

60 zł official fee + 200 zł service

Diploma + supplement

420 zł

120 zł official fees + 300 zł service

Doctorate / habil.

310 zł

official fee + our service

Post-graduate

260 zł

60 zł official fee + 200 zł service

Translation of the diploma

+130 zł

sworn, e.g. into Ukrainian

Translation of the supplement

+330 zł

20-40 pages

Important

NAWA vs the Ministry of Foreign Affairs

A common mistake: people take the diploma to the MFA Legalization Division on Krucza and are not accepted there.

The MFA generally handles civil registry (USC) records, notarial acts, KRK certificates and corporate documents. NAWA handles eligible Polish higher-education diplomas and academic documents.

Confirm the competent authority with NAWA before submitting. Submitting to the wrong authority delays the case.

HOW WE WORK

The procedure through NAWA

  1. 1

    Get the original diploma

    Submit the original diploma; check with NAWA whether a certified copy is acceptable. Lost it? Order a duplicate at the university — the fee and time depend on the university.

  2. 2

    Send the documents

    InPost Paczkomat, DPD, GLS, Nova Post. In a protective folder.

  3. 3

    We complete the NAWA form

    Fill in the electronic NAWA form, print and sign it by hand, attach the payment confirmation and the originals. Submit in person or by post/courier.

  4. 4

    Submission at NAWA

    ul. Polna 40, 00-635 Warszawa. In person or by courier; check the current opening hours before visiting.

  5. 5

    Verification

    NAWA verifies the document with the university. Up to 60 days from registration of a complete application.

  6. 6

    Collection and return

    The apostille is usually placed on a separate sheet attached to the diploma; NAWA decides the format. If you ordered a translation, the sworn translator binds it with the original.

Problems

Typical difficult cases

Older diplomas

Older diplomas may have different formats or no diploma supplement. Ask the issuing university whether a supplement or alternative confirmation can be issued and ask the receiving institution what it accepts.

Such a diploma may have no supplement and a different format. An apostille is still possible, but the university may issue a Diploma supplement if recognition abroad requires it.

A university that was reorganized

A merger or closure — NAWA may verify through the legal successor. If the university was reorganized or closed, extra verification of the documents and of the signatory’s authority may be needed; it depends on the case.

A lost original

You will normally need a duplicate from the university. The time for the duplicate depends on the university; the total time also includes the NAWA review (up to 60 days) and delivery.

A Ukrainian diploma held by a Polish student

Honestly

NAWA's official position on speeding things up

NAWA states that it does not work with intermediaries arranging an apostille or legalization and is not responsible for the quality or price of their services. You can submit the documents yourself, including by post.

Promises of a short government turnaround are not supported by NAWA’s rules. NAWA offers no accelerated handling. Our value is convenience and avoiding mistakes, not speed. We are a private service, not a government authority.

Package

Diploma + supplement + translations — 820 zł

A combined package for recognition in Ukraine or submission at a foreign university:

  • Apostille of the diploma (NAWA)
  • Apostille of the supplement (NAWA)
  • Sworn translation of the diploma into Ukrainian
  • Sworn translation of the supplement into Ukrainian
  • Binding of the translation with the original
  • Courier

Before you order, we confirm the scope of translations, the number of documents, all fees and the delivery cost.

More in the apostille in Poland guide.

READY TO START?

Order a diploma apostille

Tell us:

  • The name of the university
  • The year the diploma was issued
  • The type of diploma (bachelor / master / engineer / doctorate)
  • Whether there is a supplement
  • Where you are submitting it (country)
  • Whether you need a translation and into which language

We reply by email after reviewing your details. The consultation is free.

Frequently asked questions

Who issues an apostille for a Polish university diploma?

NAWA issues apostilles for eligible Polish higher-education documents. The government fee is 60 zł per document, so a diploma and its supplement are charged separately. NAWA processes a complete registered application within 60 days, exceptionally longer. Check whether the receiving institution requires one or both documents.

How much does the official apostille cost?

The official NAWA fee is 60 zł per document. A diploma and its supplement are two separate documents, so each is charged separately. Our service price is separate and covers handling, submission and return delivery; it does not accelerate NAWA's review.

How long does NAWA take to issue an apostille?

NAWA decides within 60 days after registration of a complete application; exceptionally, the term may be longer. NAWA has no fast-track option, and no private service can shorten the authority's review. Delivery time is additional.

Do doctoral and habilitation diplomas always go to NAWA?

NAWA handles apostilles for eligible higher-education documents, including doctoral and habilitation diplomas. Confirm the competent authority with NAWA before submitting.

Does the diploma supplement need a separate apostille?

The diploma and the supplement are separate documents with different registry numbers, so each is apostilled separately. Whether the receiving institution needs the diploma, the supplement or both depends on its requirements; check before you start. A supplement is not part of the diploma.